How to Share a Google Calendar

When you want to meet someone, it can be hard to find a time that works for both of your schedules. That's why you can share your calendar. If you use Google Calendar, you can let anyone see your exact schedule by sharing your calendar. Here's how to share a Google calendar to help you plan better.

How to Share a Google Calendar with the Public

You need to use a computer to share your Google calendar, the Google Calendar mobile app doesn't support this function.

1. Open a web browser and go to calendar.google.com on your computer to access your calendar. 

2. Find "My calendars" on the left side of the page. Click the Down arrow to expand it.

3. Hover over the calendar you want to share and click the three vertical dots.

4. Select Settings and sharing.

5. Select Make available to public under Access permissions.

6. Choose the level of access you want to give the public from the drop-down menu next to Make available to public.

7. Click Get Shareable link then Copy link.

8. Share the link with whoever you want.

How to Share a Google Calendar with Specific People

You need to use a computer to share your Google calendar, the mobile app doesn't support this function.

1. Open a web browser and go to calendar.google.com on your computer to access your calendar. 

2. On the left side of the screen, find the calendar you want to share. You can expand the My Calendars section to see all of the calendars you already have.

3. Hover your mouse over the calendar you want to share and click the three vertical dots.

4. Select Settings and sharing.

5. Under Share with specific people, click Add people.

6. Now add the email addresses of those who you want to share your calendar.

7. Click Send. 

8. An email will be sent to the recipients. They need to click on the emailed link to add the calendar to their list. 

Once you've added all the email addresses you want to share your calendar with, click the drop-down menu next to each name and choose the right option. These are listed in order of how much (or how little) control and access they give the person with whom you share the calendar. They are:

• See only free/busy (hide details)
• See all event details
• Make changes to events
• Make changes and manage sharing

How to Share Your Google Calendar With Non-Users Of Google Calendar

Not everyone has a Google calendar, so here's how you can share yours with people who don't have one.

1. Open your computer's browser and go to https://calendar.google.com/.

2. Scroll down the left panel until you see the list of calendars. Put your cursor near your calendar and click on the three dots to choose Settings and sharing.

3. Choose the "Integrate calendar" option under "Settings for my calendars" and copy the link under "Public URL to this calendar."

4. Send this link to people who don't use Google Calendar so they can open it in their browser and see your schedule.

5. You can share your calendar with people who aren't users without giving them the public URL. This way, only the people you choose can see the information in your calendar. In this case, instead of copying the public URL link, copy the link under "Integrate calendar" that says "Secret address in iCal format." This will let people you trust see all the event details. 

How To Control Access To Google Calendar

Google Calendar not only lets you share your schedule with other people, but it also lets you decide who can see it. Read on to find out.

Access permissions

If you make your calendar public, you can decide if everyone can only see the times you're free or if they can see everything you put on your calendar.

Choose whether you want the other person to see all the details of the event or just the times you're busy.

If you want other Google apps to be able to see what's going on in your calendar, click the Get shareable link button, copy the link, and share it.

Share with specific people

When you share your calendar with certain people, you can decide if they can only see free times or if they can see everything. If you only allow people to see your busy slots, they won't be able to see names, status, etc. It's a good way to let clients, family members, and team members see your calendar.

On the next level, if you let everyone see all of your calendar events, your private events still can't be seen. It's a great way to let your whole team or your most important clients know about only the important events.

You can also give them more access, like the ability to change events. If you can count on the people on your team, you can let them change plans. So that you know right away about changes to meeting times. Owner rights to edit events and manage sharing is the highest level of access you can give someone else. This is done when you are a high-level manager and want your assistant to be able to see and change your schedule as much as she wants.

You can stop sharing your calendar at any time by deleting the email addresses of the people with whom you had shared it.

Frequently Asked Questions

How do I link Google calendars?

If you want to add someone else's calendar to your Google calendar, they have to give you access to their calendar the same way you give access to yours. Go to the bottom left of your Google calendar and click the plus sign next to "Other calendars." From the pop-up window, choose "Subscribe to the calendar." Under "Add calendar," you can click on the names and email addresses of people whose calendars you want to be linked to.

Can I unshare a Google calendar?

You can always stop sharing your calendar to make it private again. To do this, delete the email addresses from the box that says "Share with specific people" or uncheck the box that says "Make available to the public."

Can other users edit my calendars?

Only if you shared the calendar with them through their email and let them make changes. If you don't want other people to mess with or change your calendar, you can add a new Google calendar for private or shared use.

Can I get rid of a shared calendar on Google?

Yes. To unsubscribe from a Google calendar, move your mouse over it, click the X, and choose Remove calendar.